- Process and record all financial transactions accurately and in a timely manner
- Maintain the general ledger and ensure accurate recording of expenses
- Reconcile bank accounts and petty cash on a monthly basis
- Process staff expense claims and advances in line with organizational policy
- Support month-end and year-end close processes
- Maintain proper filing of all financial documents and vouchers
- Assist in the preparation and monitoring of project and organizational budgets
- Track expenditure against approved budgets and flag variances to the Finance Officer
- Support preparation of donor financial reports in line with grant agreements
- Ensure all expenditures are supported by appropriate documentation and approvals
- Assist in audits by preparing schedules and retrieving supporting documents
- Ensure compliance with donor financial requirements and organizational policies
- Verify procurement documents (LPOs, invoices, delivery notes) before payment processing
- Prepare payment vouchers and ensure proper authorization before disbursement
- Process supplier payments and staff reimbursements accurately
- Maintain an updated creditors and debtors ledger
- Support the procurement committee with financial documentation as required
- Assist in the preparation of monthly payroll for staff and consultants
- Ensure timely deduction and remittance of statutory deductions (PAYE, NHIF, NSSF, NITA)
- File monthly and annual statutory returns with KRA and other relevant bodies
- Maintain up-to-date employee payroll records
- Respond to employee payroll queries in a timely and professional manner
- Prepare monthly, quarterly, and annual financial reports for management review
- Maintain comprehensive and well-organized financial records and archives
- Assist in the preparation of financial statements and management accounts
- Track and report on project expenditure for program staff
- Accurate and timely entries
- Monthly bank & mobile reconciliations
- Budget vs actual analysis
- Variance identification & reporting
- Timely supplier & staff payments
- Payroll accuracy & timeliness
- Statutory returns submitted on time
- Audit-ready documentation
- Cash flow monitoring reports
- Donor report submission deadlines met
- Inventory and asset accuracy
- Compliance with finance policies
- Reduced reconciliation discrepancies
- Bachelor's degree in Finance/Accounting
- CPA II or above, or equivalent professional qualification
- Minimum 2 years of experience in NGO finance or similar environment
- Experience with financial reporting and reconciliation
- Experience with budgeting and forecasting
- Experience with treasury and cash management
- ERP systems (SAP, QuickBooks, Sage, or similar)
- Tax compliance (PAYE, NHIF, NSSF, KRA)
- Audit support and internal controls
- Credit control and receivables management
- Inventory and asset tracking
- Advanced MS Excel and data analysis
- Strong documentation and filing skills
- Effective communication skills
- Numerical accuracy and analytical thinking
- Integrity and confidentiality
- Compliance orientation
- Attention to detail
- Time management and prioritization
- Problem solving and decision making
- Communication with non-finance staff
- Teamwork and collaboration
- Accountability and reliability
- Adaptability and initiative
- Process improvement mindset
3rd Floor, Mayfair Suites, Westlands, Nairobi
- Mobile: Employers Only - 0797 452 211; 0796 630 043
- Candidates Only - 0718-610023; 0722 735 216
- CV Writing Only - 0798 568638, 0798 56 86 43
Corporate Staffing